Terms & Conditions

Last updated: 16 August 2026

These Terms & Conditions govern the use of the Hubli Web Design website and the provision of website design, development and related digital services by Vikas Solanke, Proprietor, operating under the brand Hubli Web Design.

Hubli Web Design is based in Hubli, Karnataka, with its team of professionals working remotely across Bengaluru and other locations.

By accessing this website, submitting an enquiry, requesting a proposal, approving a project scope, making a payment, or engaging Hubli Web Design for services, you acknowledge that you have read, understood and agreed to these Terms & Conditions, together with any proposal, quotation, statement of work, invoice or other written agreement applicable to your project.

1. About Hubli Web Design

Hubli Web Design is a brand operated by:

Vikas Solanke, Proprietor
4th Floor, Shriya Jupiter,
Dollars Colony, Gokul Road,
Hubli – 580030, Karnataka, India

Contact: +91-9513296565
Email: vikas@hubli.net

Our team of specialists works remotely across Bengaluru and other locations, with Vikas Solanke operating from Hubli.

For the purposes of these Terms, "Hubli Web Design", "we", "us" and "our" refer to Vikas Solanke, Proprietor, operating under the Hubli Web Design brand.

"Client", "you" and "your" refer to the individual, business, organisation or other entity engaging our services.

2. Our Services

Hubli Web Design provides website design and development and related digital services, which may include:

• Website strategy and planning
• Website design and user experience
• Website redesign
• Website development
• Custom website functionality
• Content management systems
• Technical and information architecture
• Search-friendly website architecture
• SEO-ready website implementation
• Performance optimisation
• Website migration
• Hosting and server-related services where separately agreed
• Website maintenance and support
• Related digital strategy and implementation services

The exact services included in a project will always depend on the individual proposal, quotation, scope of work or written agreement provided to the Client.

We may accept, decline or recommend modifications to a proposed project based on its technical requirements, suitability, resources, timelines or other considerations.

3. Project Proposals and Scope of Work

Before commencing a paid project, we will normally provide the Client with a proposal, quotation, scope of work, invoice or other written confirmation describing the project.

The applicable project document may specify:

• Scope of services
• Deliverables
• Project milestones
• Payment schedule
• Estimated timelines
• Technology or platform
• Hosting requirements
• Maintenance arrangements
• Third-party services
• Number or nature of revisions
• Other project-specific terms

The project-specific proposal or written agreement will take precedence over these general Terms where there is a direct conflict concerning that particular project.

Requests that fall outside the agreed scope may require additional fees, time or a revised proposal.

4. Payments

Unless otherwise agreed in writing, our standard payment structure is:

50% advance payment before project commencement and 50% payable before the final website launch.

The specific payment schedule stated in the applicable proposal or agreement will prevail if a different arrangement has been agreed for a particular project.

Work may commence only after the required advance payment has been received.

The final website may not be launched, transferred or handed over until all amounts due for the applicable stage of the project have been paid.

Additional work requested outside the agreed scope may be quoted and billed separately.

5. Client Responsibilities

Successful website projects require timely cooperation from both sides.

The Client is responsible for providing accurate and legally usable information, materials and access reasonably required to complete the project.

This may include:

• Business information
• Product and service information
• Logos and brand assets
• Photographs and other media
• Existing website access
• Domain or hosting access where required
• Third-party account access where required
• Content and factual information
• Approvals and feedback
• Other materials specifically requested for the project

The Client confirms that it has the necessary rights and permissions to provide materials supplied to us for use in the project.

The Client is responsible for ensuring that information supplied to us is accurate, lawful and not misleading.

Delays caused by missing information, delayed approvals, unavailable access or delayed feedback may affect project timelines.

6. Design, Revisions and Approvals

We aim to understand the Client's business, audience and objectives before developing the website.

Design and development may involve review stages and reasonable revisions as specified in the applicable project scope.

The number and nature of revisions included in a project will depend on the agreed scope.

Changes requested after approval of a design, content structure, functionality or other project milestone may require additional work and may affect the project timeline or cost.

Once a deliverable has been approved by the Client, subsequent changes may be treated as additional work.

7. Project Timelines

We will make reasonable efforts to complete projects within the timelines communicated in the applicable proposal or project plan.

Website projects can involve dependencies on the Client, third-party services, domain registrars, hosting providers, payment gateways, APIs, content delivery networks and other external systems.

A project timeline may therefore change where delays arise from circumstances outside our reasonable control or from delayed Client approvals, content, information or access.

Unless expressly agreed in writing, project timelines are estimates and are not guaranteed delivery dates.

8. Domain Names

If the Client already owns a domain name, we can work with that domain where technically appropriate.

If the Client does not yet own a domain, Hubli Web Design may assist in identifying a suitable, memorable and brandable domain name.

The domain itself remains under the Client's ownership and control.

Where a domain is purchased or registered on behalf of the Client, the Client should retain appropriate ownership and account access.

We do not claim ownership of a Client's domain name merely because we assisted with its selection, registration or configuration.

Domain registration and renewal fees are separate from website development fees unless specifically included in the applicable proposal.

9. Hosting and Servers

Website hosting is not automatically included in our website development services unless expressly stated in the project proposal.

If the Client already has suitable hosting, we may deploy the website to that environment where technically appropriate.

Alternatively, the Client may choose to use hosting or server infrastructure recommended or provided through our services.

Hosting requirements and costs depend on factors including the technology stack, traffic, storage, processing requirements, database usage and other infrastructure requirements.

Third-party hosting and infrastructure services are subject to the terms, availability and policies of their respective providers.

10. Website Maintenance

We generally recommend an ongoing maintenance arrangement for websites that require regular updates, security maintenance, monitoring, technical support, server management or continued development.

Maintenance is not automatically included in the website development fee unless specifically stated in writing.

Maintenance pricing may depend on:

• Technology stack
• Server and infrastructure requirements
• Website complexity
• Database and storage requirements
• Frequency of updates
• Security and monitoring requirements
• Support requirements
• Ongoing development requirements

The exact services and fees applicable to maintenance will be agreed separately.

11. Website Ownership and Source Code

Upon receipt of all payments due for a project, the Client will own the custom website deliverables specifically created for the Client, subject to the terms of this section.

Where source-code handover is included in the project scope or specifically agreed with the Client, the applicable source code may be provided to the Client after all outstanding project payments have been received.

This transfer does not automatically transfer ownership of third-party components.

Third-party software, frameworks, libraries, plugins, fonts, APIs, stock assets, open-source components and other licensed materials remain subject to their respective licences and terms.

We do not represent that every component used in a website is exclusively owned by Hubli Web Design or the Client.

Where third-party licences restrict transfer or redistribution, those restrictions will continue to apply.

12. Third-Party Services and Software

A website may depend on services or software provided by third parties, including but not limited to:

• Domain registrars
• Hosting providers
• Cloud infrastructure
• Content delivery networks
• Payment gateways
• Analytics platforms
• Search engines
• APIs
• Plugins
• Frameworks
• Open-source software
• Email services
• Other external platforms

We will make reasonable efforts to select and configure appropriate services where they form part of our scope.

However, we cannot guarantee the continued availability, pricing, functionality, policies or performance of third-party services.

Changes, outages, restrictions, suspension or discontinuation of third-party services may require alternative solutions, additional work or additional costs.

13. SEO and Search Visibility

Our approach is based on building websites with search visibility in mind from the beginning.

Rather than treating SEO as something added after a website has already been built, our approach considers technical and information architecture before creating the website.

This means that when a website is launched, the underlying website architecture is intended to be SEO-ready and aligned with established search-friendly practices applicable to the project.

However, SEO-ready architecture does not constitute a guarantee of search engine rankings.

Search engines independently determine how websites are crawled, indexed, ranked and displayed.

Accordingly, we do not guarantee:

• Specific Google rankings
• Specific search positions
• Specific traffic levels
• A particular number of enquiries or leads
• Specific conversion rates
• Revenue or sales
• Any particular business outcome

Search visibility can be affected by numerous factors outside our control, including search engine algorithms, competition, market conditions, website history, content quality, backlinks, technical changes and actions taken by third parties.

14. Content and Client-Supplied Materials

Unless specifically included in the project scope, the Client remains responsible for providing or approving the final factual content used on its website.

Where we assist with content strategy, copywriting, editing, structuring or optimisation, the Client remains responsible for reviewing factual accuracy and approving the final content.

The Client must not provide materials that infringe another person's intellectual property, privacy, publicity or other legal rights.

We may decline to publish material that we reasonably believe is unlawful, misleading, infringing or otherwise inappropriate.

15. Portfolio and Publicity Rights

Unless the Client requests confidentiality in writing or by email, Hubli Web Design may display completed website work as part of its portfolio and marketing materials.

This may include:

• Website screenshots
• Links to publicly accessible websites
• Project descriptions
• Case studies
• Before-and-after examples
• Social media posts
• Other reasonable representations of completed work

A Client's confidential information will not knowingly be published as part of our portfolio without appropriate permission.

A confidentiality request should be made before or during the project where possible.

16. Confidentiality

We respect confidential business information shared with us during a project.

Information that is clearly identified as confidential, or that reasonably should be understood to be confidential based on its nature and circumstances, will be treated with reasonable care.

Confidentiality obligations do not generally apply to information that:

• Is already publicly available
• Becomes publicly available without a breach of these Terms
• Was lawfully known to us before disclosure
• Is independently developed without using confidential information
• Is required to be disclosed by law or lawful authority

Where a project requires specific confidentiality obligations beyond these general Terms, the parties may enter into a separate confidentiality agreement.

17. Security and Access Credentials

Where we receive passwords, API keys, hosting credentials, administrative access or other sensitive information for the purpose of providing services, we will use reasonable care in handling such information.

The Client should provide access through appropriate account-sharing or delegated-access mechanisms wherever available rather than unnecessarily sharing personal passwords.

The Client remains responsible for maintaining ownership and control of its accounts and for revoking access when appropriate.

18. Website Launch and Handover

A website will normally be considered ready for launch after the agreed deliverables have been completed and the Client has approved the final version.

Final launch or handover may be subject to receipt of all outstanding payments.

After launch, subsequent changes, new features, additional pages, content changes or technical work may fall under a separate maintenance or development arrangement.

19. Suspension of Services

We may temporarily suspend work or access to project services where:

• Required payments remain overdue
• Necessary Client information or access has not been provided
• Continuing the work would create a legal, security or technical risk
• The Client requests a pause
• A third-party service required for the project becomes unavailable
• Continuing the project would otherwise be reasonably impractical

Where reasonably possible, we will communicate the reason for a suspension and the steps required to resume the project.

20. Cancellation and Termination

Either party may request termination of a project.

Where a project is terminated, the parties will account for work completed, approved deliverables, outstanding payments, third-party commitments and other amounts properly incurred up to the effective date of termination.

Amounts already paid may be non-refundable depending on the stage of the project, work already completed and the applicable Refund Policy.

If the Client has outstanding payment obligations at the time of termination, those obligations will remain payable.

If termination results from our material failure to provide the agreed services, the parties will attempt to resolve the matter fairly based on the work completed and payments received.

21. Refunds

Refund eligibility, where applicable, is governed by our separate Refund Policy and any project-specific written agreement.

Nothing in these Terms is intended to exclude or restrict any rights or remedies that cannot lawfully be excluded or restricted under applicable law.

22. Warranties and Limitations

We will provide services with reasonable care and skill consistent with the agreed project scope.

However, websites depend on technology, infrastructure, third-party services, browsers, operating systems, devices, search engines and other systems that may change over time.

Accordingly, we do not guarantee that:

• A website will remain compatible with every future browser or device
• Third-party services will remain available
• Search engines will maintain existing ranking or indexing behaviour
• A particular business outcome will be achieved
• A website will remain completely free from every possible technical or security issue

Where an issue is caused by our implementation and falls within the agreed project scope, we will make reasonable efforts to address it.

23. Limitation of Liability

To the extent permitted by applicable law, Hubli Web Design will not be liable for indirect, incidental, consequential or special losses arising from matters outside the agreed scope of services, including losses resulting from third-party service outages, search-engine changes, domain issues, hosting failures, Client-supplied materials or circumstances beyond our reasonable control.

Nothing in these Terms is intended to exclude liability that cannot legally be excluded or limit statutory rights available to the Client under applicable law.

For paid projects, any contractual limitation of liability applicable to a particular project may also be specified in the project proposal or separate agreement.

24. Force Majeure

We will not be considered in breach of these Terms where performance is prevented or materially delayed by circumstances beyond our reasonable control.

Such circumstances may include:

• Natural disasters
• Government actions
• Internet or infrastructure failures
• Major third-party service outages
• Cybersecurity incidents affecting external infrastructure
• Power failures
• Telecommunications failures
• Acts of war or civil unrest
• Other events reasonably beyond our control

We will make reasonable efforts to resume affected services when circumstances permit.

25. Electronic Communications and Acceptance

Project proposals, approvals, invoices, confirmations and other communications may be exchanged electronically.

Electronic acceptance, approval or communication may form part of the contractual record between the parties.

Indian law recognizes the validity of contracts formed through electronic means, subject to applicable legal requirements.

26. Changes to These Terms

We may update these Terms & Conditions from time to time to reflect changes in our services, business practices, technology or applicable legal requirements.

The latest version will be published on this website with its updated date.

For an existing project, the version or project-specific terms agreed at the time of engagement may continue to govern that project unless the parties expressly agree otherwise.

27. Governing Law and Jurisdiction

These Terms shall be governed by and interpreted in accordance with the laws of India.

Subject to any mandatory rights or jurisdiction available under applicable law, disputes arising in connection with these Terms or services provided by Hubli Web Design shall be subject to the jurisdiction of the competent courts in Hubballi/Hubli and Bengaluru, Karnataka, as applicable.

Before commencing formal proceedings, we encourage both parties to first attempt to resolve any dispute through good-faith communication.

28. Severability

If any provision of these Terms is found to be invalid, unlawful or unenforceable, that provision shall be interpreted or modified to the extent necessary to make it lawful and enforceable where possible.

The remaining provisions shall continue to remain in effect.

29. Entire Understanding

These Terms, together with the applicable proposal, quotation, statement of work, invoice and any other written project-specific agreement, constitute the understanding between Hubli Web Design and the Client concerning the relevant services.

Where a project-specific written agreement expressly conflicts with these general Terms, the project-specific agreement will govern that particular matter.

30. Contact

If you have questions regarding these Terms & Conditions, please contact:

Hubli Web Design
Operated by Vikas Solanke, Proprietor

4th Floor, Shriya Jupiter
Dollars Colony, Gokul Road
Hubli – 580030
Karnataka, India

Phone: +91-9513296565
Email: vikas@hubli.net